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A manuscript list was drawn up in 1997 to identify the files that needed to be recalled.

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Charles Lister's team had not been able to locate the documents not on the 1997 manuscript and sought advice from Anita James.

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Anita James informed Charles Lister's team to focus on the documents on the list for the moment.

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Anita James identified gaps in the documents provided by Charles Lister and asked him to retrieve the registered files.

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Anita James was arranging for copies of the documents provided by Charles Lister and Dr McGovern to be sent to the solicitors for the claimants and noted some further gaps in the documents.

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There was discussion between Charles Lister and Anita James about the thoroughness of a disclosure exercise required by the Department. Charles Lister cannot recall what was discussed.

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Charles Lister was unable to find submissions that had been sent to Lord Owen during his time in office. He concluded that they were extracted from the files, sent to the Solicitor's Division for the HIV litigation and then lost.

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Officials noted that papers kept by Private Office are discarded after a change of Government, shredded or handed back to the policy section.

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Solicitors for the claimants wrote to Anita James asking for specific documents that were identified as missing.

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The Welsh Office was contacted regarding missing documents. The documents they held were destroyed.

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John Canavan made efforts to find missing documents.

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Professor Arie Zuckerman made efforts to find missing documents.

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Charles Lister provided further documents to Anita James.

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Dr Angela Robinson made efforts to find missing documents.

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The Scottish National Blood Transfusion Service made efforts to find missing documents.

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The Scottish Government made efforts to find missing documents.

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Dr Robert Perry made efforts to find missing documents.

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In a memorandum to Anita James, Charles Lister confirmed that not all requested documents were found.

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In a response to the claimants' solicitors, the apparent destruction of the documents was described as "unusual and unsatisfactory."

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On the point of Yvonne de Sampayo being responsible the destroying of any of Dr Metters' papers, Dr Troop held that the clear out that took place was merely to make space for a new DCMO coming into the office.

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